Standard Operating Procedures

Setting Up New Holidays for Sale

Notes• All steps must be completed in Outlaw for Company 1000 and Company 3000.• Complete this the month following the holiday. Exceptions: – You may wait until January for Thanksgiving and Christmas – March for Valentine’s Day – May for Easter – June for Mother’s Day

Step-by-Step Process

1. CO01.1 – Setup Publication

Change the Year

Click Setup Pub (navigates to CO01.3)

Confirm the screen matches the correct year

Click Add

📸 Reference screenshot: CO01.3 – Publication Type Setup

2. CO01.4 – Setup Publisher

From CO01.3, click Setup Publisher

Confirm the screen matches the example

Click Add

📸 Reference screenshot: CO01.4 – Publisher Setup

✅ Close CO01.3 and CO01.4 when finished.

3. Advertising Schedule Maintenance

Use the previous year as the reference

Set:

Cutoff Date → Match prior year logic

Ad Date → Two weeks before the holiday (Friday)

📸 Reference screenshot: CO-OP Advertising Schedule Maintenance (CO01.1)

4. CO19.1 – Service Item Entry

Navigate to CO19.1

Copy all information exactly from the previous year’s holiday

Paste into the current year screen

Verify pricing, descriptions, GL accounts, and commission values

📸 Reference screenshot: CO-OP Service Item Entry (PRD – CO19.1)

5. CO210 – Issue Renewal

Navigate to CO210

Locate the previous year’s report (example: MDay2021)

Click Inquire

Update:

Job Name → Change to the current year

In the report body, change the year to the previous year

Click Add

Click Submit → Submit Job

ℹ️ The report runs quickly. Once updated, the same information will not appear again if re-run for the same year.

📸 Reference screenshot: CO-OP Issue Renewal (PRD – CO210)

6. Print Manager Verification

Click Print Mgr

Locate your report

Under Fc, select V (View)

Click Change

📸 Reference screenshot: Outlaw Print Manager (OLPM.1)

7. Final Validation

Verify the report shows:

✅ A list of shops

✅ Old Year = Previous holiday year

✅ New Year = Current holiday year

📸 Reference screenshot: CO-OP Update Renewals Report

Repeat for Company 3000

Complete all steps above again for Company 3000

Completion

Email the Email + distribution list

(See document: “Who to send email to when”)

✅ Process is complete until the next holiday finishes

🔁 Repeat this SOP for the next holiday cycle

SOP - Setting up new holidays for sale